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General Information for Graduate Students

Graduate students are responsible for knowing registration and graduation deadlines. Teaching Assistants should know when exams are scheduled, etc. Many important dates can be found in the university academic calendar.

There are also many important graduate school deadlines (deadlines not set by the EECS department) for filing for graduation and completing degree requirements. The Case General Bulletin contains a summary of graduation requirements in the “School of Graduate Studies” section.

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Please complete all sections of the Course Selection Form. If you register past Late Registration you will be responsible for the $25 late fee. The late registration dates can be found on the academic calendar.

There is a $5 activity fee charged to all graduate students each semester.

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If you wish to change a course or drop one of your courses, you must do so during the drop/add period indicated on the academic calendar.

Drop/Add forms are available from the EECS Student Affairs Office.

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Students who discontinue all studies for the semester (even if only enrolled in one course) must submit a withdraw for the semester. Complete withdrawals will result in a “WD” grade on the student’s academic record. Tuition charges for the semester will be calculated as a percentage of the tuition rate based upon the number of weeks in session.

The official date of withdrawal is the date that the form is received in the University Registrar’s Office. Non-attendance does not constitute official notification of a student’s withdrawal. The university withdrawal dates on the academic calendar.

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Each student must complete the Planned Program of Study to review with his/her academic advisor based on the proposed list of technical electives and their specific area of interest. You must complete the Program of Study by the end of your first semester. Your Program of Study can be modified in consultation with your advisor by filing a revision form. However, your Program of Study must agree with your actual courses taken before graduation.

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Students undertaking graduate work are expected to pursue their studies according to a systematic plan each year whether registered for full or part-time study.

Occasionally a student finds it necessary to interrupt his or her studies before completion of the graduate program. Under such circumstances the student must request in writing a leave of absence for a period not to exceed one calendar year. This request must be submitted to the dean of graduate studies with the written endorsement of the student's academic department. During a leave of absence the student must avail himself or herself of neither aid from faculty members nor use of the facilities of the university. A leave of absence does not extend the maximum time permitted for the completion of degree requirements. At the expiration of the leave the student must resume registration unless formally granted an extension. A student who fails to obtain a leave of absence, or who fails to register following an official leave, must petition the dean of graduate studies for reinstatement in order to resume work as a student in good standing at the university. (Also see “Re-admission,” above.)

A doctoral student who is granted a maternity or paternity leave of absence related to infant care will receive an extension of the five-year time limit associated with completion of the doctorate. The length of the extension will correspond to the length of the leave.

International students must check with the Office of International Student Services before petitioning for a leave of absence, as such a leave can affect their visa status.

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A minimum cumulative quality-point average of 2.75 in all courses taken for credit in a master's degree program (excluding those with the grade of S or P) is required for the award of the degree. A minimum cumulative quality-point average of 3.00 in all courses taken for credit as a graduate student at Case Western Reserve University (excluding those with the grade of S or P) is required for award of the doctoral degree. Please note: These are Graduate School requirements. EECS Department requirements are higher.

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Regulations by higher authority, not reproduced here, are the Academic Regulations of the School of Graduate Studies, which are applicable to all advanced degree students. For Ph.D. students in the School of Engineering, the Specific Requirements for the Ph.D. Degree of the Graduate Program in Engineering are also applicable. (See the current University Bulletin.)

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You may purchase your textbooks from the Case Bookstore located in Thwing Center on Euclid Avenue, but textbooks can often be found for cheaper or resell for more on such websites as Amazon.com and Half.com

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Student Identification Cards can be obtained from the Office of Access Services once you are a registered student. Access services is located in the basement of Crawford Hall.

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Case takes special precautions to assure that all students’ personal safety and security, especially during the evening hours. All parking lots in the vicinity of the School are patrolled by the University Circle police until midnight. Please call 368-3333 or extension x3333 from any campus phone if you would like a personal escort to your car, bus, Rapid station or dormitory in the evening hours. Allow 15 minutes for the escort service to arrive at your building.

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Students of the School of Graduate Studies are represented by the Graduate Student Senate (GSS) consisting of students elected from each department that offers graduate programs. The officers of the senate are elected by the graduate student senators, who also select graduate student representatives to the University Faculty Senate and various campus committees. Please consult the Graduate Program coordinator or the engineering senate members page for your graduate student representatives.

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Upon arrival, each graduate student is assigned a temporary faculty academic advisor to assist in the initial planning of his or her Program of Study. This is a temporary assignment made by the Department Chair. It is suggested that each student meet with many faculty members in the Department to discuss academic and research objectives and goals. Before the completion of the semester of enrollment in a graduate degree program in the department, the student must then identify a tenure track faculty member who is willing to serve as the student's permanent faculty academic advisor.