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Next Steps: Accepting a Co-Op

Once you've accepted a first time co-op, your next steps include:

1) Register to attend a co-op orientation session in Handshake. Please have the following items available prior to the session:

  • An electronic copy of your offer letter
  • The name of your health insurance provider. If you don't have a provider, you will be able to purchase health insurance through University Health Services (more will be explained in the session)
  • If you know your co-op employer supervisor's name and contact information, bring that with you
  • Please create a draft of your graduation plan prior to the co-op orientation meeting, and make sure to include your semester of co-op and the classes you have taken and will need to take in order to graduate. This plan is essential to ensure a timely graduation! You should email the graduation plan to your faculty advisor for review, to make sure you aren't missing any classes. If you have problems connecting with your faculty advisor to go over a graduation plan, you can contact the co-op faculty liaison for your department. Check out the list of co-op faculty advisors on this website to find out who your liaison is. Click here to see an example of a co-op student's graduation plan. You are welcome to use this template or create your own. 
  • Draft 3 co-op learning objectives and bring an electronic copy with you - Click here to learn more about learning objectives and examples

2) Information covered during orientation will include:

  • How to register for your co-op course in SIS
  • Co-op policies
  • Co-op course assignments and requirements
  • Professional etiquette 
  • Communication with the co-op staff during your co-op
  • Health insurance options
  • Co-op learning objectives - Click here to learn more about learning objectives and examples
  • CPT for international students

If you missed the orientation sessions, call the co-op office to schedule an appointment with a co-op staff member. 

Dropping classes

If you registered for classes before you accepted your co-op, you will need help to drop them. There is a security feature in SIS that doesn't allow you to go down to 0 credits without permission, and the co-op course is a 0 credit course although it maintains your full-time student status. Simply register for your co-op in SIS, then send an email to registrar@case.edu requesting help to drop your remaining classes. 

Accepting a second or third co-op

If you've accepted a second or third co-op, here's your next steps:

  1. Create a co-op experience form in Handshake. The step by step instructions on how to create the form and what to include are listed in the Co-op Guide.
  2. Draft a graduation plan, including your semesters of co-op, and have your faculty advisor approve it. Once approved, upload your plan to your co-op experience form in Handshake in “Attachments”. Here’s an example of another student’s graduation plan.  
  3. Write out 3 learning objectives, then copy and paste them in your co-op experience form in Handshake in the tab at the top titled “Learning Objectives”. Please review the learning objectives form for tips and examples.
  4. Read through the entire Co-op Guide. Sign and date the last page stating that you agree to the co-op program policies, and upload the last page with your signature to your Handshake co-op experience form in “Attachments”. 
  5. Upload a copy of your offer letter to your Handshake co-op experience form in “Attachments”.
  6. Complete a student medical plan form and email it to Student Health Services at: medicalplan@case.edu. Click here to access the summer and fall 2020 form. 
  7. For undergraduate students, enroll in COOP 2 (or COOP 3 for your third co-op) in SIS. For graduate students, register for ENGR 401C. There is a $150 admin fee for your second or third co-op. I will approve your request to enroll in the course once your Handshake co-op experience form is complete.  
  8. If you receive any loans/scholarships/financial aid, notify the Financial Aid Office at: financialaid@case.edu. Let them know you will be on co-op and you need help deferring your aid. 
  9. If you live on campus and need to move off campus, notify the On-Campus Housing Office: housing@case.edu 
  10. If your co-op is abroad, you are required to register your co-op with the Office of Education Abroad by completing this form

    If you are an international student, schedule an appointment with Genine.Apidone@case.edu to complete your CPT paperwork at least 10 business days prior to starting your co-op. In addition, please know that International Student Services requires each student to complete a CPT workshop for every co-op experience. Click here to access the on-line workshop and be sure to complete the quiz at the end of the presentation. 

 

 

AttachmentSize
Cooperative Education Student Policy updated 10 25 19.pdf35.35 KB
CWRU Co-op Guide.pdf1.23 MB
Learning objective examples.pdf61.53 KB
graduation plan example.xls47 KB
Co-op Medical Plan form fall 2020.doc29 KB